Senior Operations Manager (4-5 months in Kaolack, Senegal)

BACKGROUND: 

SPRING is looking for a French-speaking Senior Operations Manager that is passionate about development work in West Africa! Our ideal candidate will have experience managing finance and operations for USAID-funded projects, experience with project close-out, and the ability to lead and manage a team of local staff. This is a short-term field posting, with an anticipated start date of June 1, 2017 and end date of October 31 or November 30, 2017 (depending on funding).  This is an international recruitment, and the position will be based in Kaolack, Senegal.

The Senior Operations Manager provides management and leadership of financial and administrative operations for SPRING’s program in Senegal. This position is responsible for managing all day-to-day operations of the program in the areas of financial management, procurement, contracts management, human resources, and administration. The Senior Operations Manager will supervise a team of local national staff and coordinate/oversee the administrative and operational support provided by SPRING Headquarters (HQ), and oversee the close-out of the SPRING/Senegal program (currently scheduled for October/November 2017. The Senior Operations Manager will be supervised by the SPRING/Senegal Chief of Party and will coordinate regularly with the home office Finance and Operations Team (based in Arlington, VA).

Strengthening Partnerships, Results and Innovations in Nutrition Globally (SPRING) is a five-year cooperative agreement funded by the United States Agency for International Development (USAID) to provide state-of-the-art technical support and facilitate country-led, regional, and global programs to improve the nutritional status of women and children. The SPRING implementation team consists of JSI Research & Training Institute, Inc. (JSI), Helen Keller International (HKI), The International Food Policy Research Institute (IFPRI), Save the Children (SC), and The Manoff Group (TMG).

RESPONSIBILITIES: 

Financial Management

  • Coordinate with SPRING home office to ensure appropriate financial and administrative management and compliance with USAID rules/regulations and JSI policies and procedures
  • Maintain efficient and compliant financial management systems across offices and district-wide activities in Senegal
  • Lead and direct a team of finance and administration staff to implement a compliant financial and administrative management system
  • Lead annual and semi-annual budgeting exercise and collaborate with the Chief of Party and other technical team leaders to ensure program activities are in accordance with the project budget and work plan
  • Oversee field office accounting and payments systems; review and approve all field office voucher transactions, ensuring adherence to JSI and donor policies 
  • Prepare ad hoc financial reports for the home office, project leadership, or USAID, as required 
  • Ensure that the project's policies and procedures are adhered to by all staff and properly implemented

Procurement and Contracts

  • Assist the Chief of Party in managing contractual issues with project partners, including any local partner organizations, and liaise with HQ on contracting and subcontracting matters
  • Maintain and refine policies and procedures for the procurement of project goods and services, in compliance with project policies and procedures and USG regulations, and provide training to admin and finance staff on proper procurement procedures 
  • Review, negotiate, and approve all field office contracts (including service agreements, office leases, contracts, and subawards), ensuring all required contractual terms and conditions are included and obtaining the best value to the project

Human Resources Management

  • Oversee the process for renewing local hire employment contracts on an annual basis, ensuring annual performance reviews are completed and employment contracts renewed on time
  • Lead the process for the recruitment of local staff, including review of job descriptions, salary negotiations, and contract development
  • Provide guidance to supervisors on recruitment procedures, promotions, and performance management
  • Supervise F&A staff/team
  • Enforce the project’s Local Hire Employee Manual, in compliance with JSI and USAID policies and local labor law. Liaise with other JSI projects in-country to ensure uniformity of policies and benefits
  • Stay abreast of JSI HR policies and key local labor law regulations 

Administration

  • Ensure JSI maintains compliance with evolving local regulations related to JSI’s corporate registration in Senegal
  • Ensure security guidelines and procedures are established, maintained, updated regularly and adhered to by the project teams. Monitor the security situation along with senior management and communicate procedures to staff
  • Oversee and manage an efficient implementation of the project’s information technology (IT) systems
  • Maintain a property management system for all project fixed assets, including vehicles, in compliance with property management requirements of SPRING
  • Uphold and enforce JSI’s fraud and ethics policies and procedures and serve as the primary point of contact for any fraud or ethics investigations
  • Oversee management of TraiNet entries for project activities (actual TraiNet entries conducted by the M&E Officer)

Close Out

  • Oversee all administrative and financial matters related to project close-out
  • Ensure completion of F&A related contract requirements
  • Oversee all aspects of financial close-out, such as bank account closure, ensuring all vendor agreements and contracts are closed-out and final payments issued, completing the necessary financial reports, etc.
  • Oversee all aspects of HR close-out, such as local staff terminations done in accordance with JSI policy and local labor law, close-out of consultant contracts, final employee payouts, etc.
  • Manage the inventory verification and inventory disposition for the project

QUALIFICATIONS: 

  • Bachelor’s degree required, Master’s preferred, in finance, accounting, business, international relations, or related field
  • 5-10 years relevant experience with USAID-funded projects
  • French and English fluency (verbal and written) required
  • Experience providing management, oversight and assistance for field office operations, especially for district level activities
  • Demonstrated ability to lead a team and manage, motivate and mentor staff at all levels to create a positive team environment; previous supervisory experience highly preferred
  • Familiarity with USG rules and generally-accepted accounting and procurement practices
  • Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
  • Strong diplomatic, interpersonal, communication and presentation skills required
  • Advanced-level knowledge of Microsoft Excel, and basic functional knowledge of QuickBooks or other field accounting software packages preferred
  • Strong verbal and written English skills required
TO APPLY: 
Interested and qualified applicants should apply for this position through the JSI Jobs Database. Candidates will be contacted on a rolling basis, so please do not wait to apply. To be considered for this position, you must submit a resume and cover letter (both in English) and complete the entire salary history section of the online application.